Created primarily, though not exclusively, for South African physiotherapy and occupational therapy practices the application is aimed at entry level, low volume practices and does not support EDI. Current users include GP's, physio's, OT's, social workers and dieticians. The target market is new practitioners just out of university; stay-at-home moms seeing a few clients in the morning, salaried practitioners doing a few private clients etc...Some features of the app are listed below:-

  • supports ICD10 coding

  • issue statements

  • provides for locums

  • tracking of client/medical aid balances

  • import of NHRPL rates

  • covers multiple tariff structures e.g. NHRPL, Discovery, OID, private...

  • annual tax summary

  • graphs tracking your practice performance on a monthly basis

  • move your data files between computers e.g. between home and work

  • archiving of old data

The application can be used for free, but the user will be required to register in order to obtain a licence key for each computer that the application is installed on. The current version has not been expressly designed for managing multiple practices although this can still be done easily with a few clicks.

Take a preview by downloading the user manual (1.3MB pdf). There's also a FAQ page.

Download Instructions

Note: PumpkinPMS is not recommended for Microsoft Vista. Stick to XP. I'll get round to Vista'ing it sometime.

1. If you do not have Access2002/2003 (to see which version you have open Access and click Help>About)

  • download and install the Access2003 runtime files (34.9MB)

  • then download and install the PumpkinPMS application (2.2MB). This is version 7.0.05.

  • now skip to step number 3

2. If you do have Access2002/2003

  • download and install the PumpkinPMS application (2.2MB). This is version 7.0.05.

  • now move on to step number 3

3. If you use NHRPL rates then, rather than manually type in all the rates, it's easier to just import them from the NHRPL price list application from the Department of Health website. If you're just having a quick look-see at what PumpkinPMS looks like without testing any real functionality you can also skip this step. The instructions below describe steps to access the NHRPL database from the DoH website as at 19 August 2008.

  • download the zip file which contains the reference price list application and save it to any convenient temporary location on your computer. You can delete it later.

  • open the zip file - you will see 3 files in there of which one will be called something like NHRPL_2008_01.mdb. This is the one you need.

  • extract this mdb file to your "C:\Program Files\Pumpkin" folder

  • that's it - further instructions on how to import the NHRPL rates into the PumpkinPMS application can be found in the user manual.


Updating to v7.0.05

Users of v7.x earlier than v7.0.05 can update to v7.0.05 which contains some report changes.


Listed below are some comments on the version changes.


Version Date



1.Added reports and charts to show sum of services rendered per month per treatment code.



1.Modified total history report between dates to show the total Debits and total Credits also between the selected dates instead of the entire history as before.



1.Modified report chart of monthly debits and credits to include a table of monthly services rendered and income.
2.Added label "Pumpkin Systems" to some of the reports.



Fixed bugs:-
1.Chart of debits and credits per month printed blank
2.Stmt date was blank when printing new statements
3.Total history not selecting between dates on request - would select entire history irrespective of selecting between dates.



Archive of old records. Significant structural changes. All treat details of clients that were last invoiced more than 3 whole tax years ago are copied to the database PumpkinPMS_archive.mdb then deleted from the master db.



Significant structural changes
1.Changed whole way in which messages are managed. Previously done through tMessage and tClientDetails - now only through tMessage. Had to reconfigure all Stmts and message sub-reports.
2.Only ICD10 code appears on detailed Stmt list. Code plus descriptions appear listed once at top of Stmt. Can choose per client whether or not to display these full text summaries.
3.Changed licencing arrangement to allow a user to use multiple computers.
4.Changed the manner of entering ICD codes on the Treatment Details form. Now uses fDiagnosisSelection rather than a combo box - permits selection of multiple codes.